1. Why Manage Vessels in SILO
Managing vessels in SILO allows you to:
Perform name-based sanctions screening
Link vessels to owners, crew, operators, and insurers
Track due diligence documents and expiration dates
Centralize vessel-related compliance and audit data
2. Onboarding & Pre-Screening Best Practices
Prerequisites:
Screening enabled in your SILO license
User must have pre-screening permissions
Steps:
Search SILO for vessel name, owner, or crew to prevent duplicates
Navigate to Profiles > Pre-Screening
Select Entity as the profile type
Search using vessel name only, leave country field blank
If no matches are found:
Create the profile directly from the pre-screening result
Screening outcome will be logged in the activity log
If a match is found:
Review the screening result
Create profile from the match screen
Screening Report auto-uploads to the Documents tab
3. Recommended Vessel Due Diligence Documents
Certificate of Registry (flag state, IMO, ownership)
Bill of Sale
International Tonnage Certificate
Classification Certificate
Insurance Documents
Crew & Manning Certificates
Radio & Safety Certificates
Mortgage or Lien Records (if applicable)
Tip: Use vesselfinder.com to:
Confirm vessel location and port history
Identify jurisdictions for "Other Relevant Countries"
Flag black/grey list countries (Paris MoU)
4. Data Entry for Vessel Profiles
Ensure the following fields are populated:
Field | Entry Example / Notes |
Name | Vessel name only |
Registration Number | IMO, MMSI, Call Sign |
Entity Type | Vessel |
Jurisdiction | Country of Flag (e.g., Hong Kong) |
Other Relevant Countries | Based on port history |
Services | "Vessel Registration" or similar |
Industry | Relevant ISIC/NAIC/SIC code |
Delivery Channel | Describe communication method |
Notable Risks | Flag changes, suspicious routes, AIS gaps |
Client Type | "Vessel" (Commercial or Recreational) |
Corporate Group | "Vessels/Shipping/Cargo" |
Office/Department | "Vessel Registration" |
Is Client | Mark vessel, owner, or both as clients |
5. Connecting Related Profiles
Owners (Shareholders):
Add owners to the profile as shareholders
Assign at least one share to include in the Client Entities Report
Other Roles:
Add captain, crew, operator, insurer using Other Connections
Use custom roles like “Captain” or “Operator” for clarity
6. Vessel Red Flags to Watch For
Review profiles and due diligence for the following red flags:
Frequent changes in name, flag, or ownership
Inconsistent or incomplete documentation
Opaque ownership or shell companies
Detentions, violations, or safety issues
Suspicious financing or unclear payment trails
Gaps in AIS data or evidence of "dark voyages"
7. Reports to Support Compliance
Use the following reports for vessel risk management:
Risk Report – Vessel Only: Filter by Entity Type = Vessel
Risk Report – Country Link: Identify risk exposure by jurisdiction
Ownership Review: See all vessels linked to an individual or entity
Corporate Group Report: View all vessels in a corporate group
Client Entities Report: List crew/owners connected to marked clients
8. Configuration & Support
If vessel tracking is not yet configured in your SILO instance, contact support to configure:
Entity Types
Document Types
Role labels (Captain, Crew, etc.)
Industry codes
Notable Risk and Service options
For setup or assistance, contact: [email protected]