1. Understanding Profiles and Roles
Each person or entity should have only one profile, even if they serve multiple roles or are linked to multiple entities.
Roles (e.g., Director, Shareholder) are linked through Connections on the entity’s profile.
Administrators can customize role types under Administration > Roles.
To Add or Deactivate Roles:
Go to Administration > Roles
Click Add to create a new role
Avoid overly specific labels (e.g., use “Child” instead of “Daughter”)
Use the toggle to deactivate roles not currently in use
Roles can only be deleted if not in use
2. Connecting a Director to an Entity
Search for and open the entity profile
Go to the Connections tab
Click Edit, then go to the Directors section and click Add
Search for and select the director’s profile
Set the role (default is Director; can be changed)
Enter Appointment Date and optional Resignation Date
Mark if the person is a Controller, Beneficial Owner, or Registrable Person
Assign the correct Address
Click Create, then Save
For CSPs: Use export options to generate Registers of Directors in PDF or Excel.
For jurisdiction-specific formats, contact: [email protected]
3. Managing Shareholders and Members
To add a shareholder or member:
Open the Entity Profile > Connections
Click Edit, then navigate to the Members section
Click Add
Search for and select the individual or entity
Select the correct address and assign the appropriate role
Mark as Controller, Beneficial Owner, or Registrable Person if applicable
Click Create, then Save
At this stage, the profile will show “No shares held” until share transactions are added.
4. Recording Share Transactions
Open the Entity Profile > Connections > Edit Mode
Scroll to Share Transactions and click Add
Fill in:
Transaction Date
Type of Shares
Number of Shares
Transferred From (leave blank for new issuance)
Transferred To (select profile)
Optional: Amount paid, Share Numbers, Notes
Click Create, then Save
Expand the member row (➕) to view total shareholding and ownership %
Use the Footnote field to record total shares authorized if required by your jurisdiction
Export Registers of Members in PDF or Excel as needed
5. Managing Other Entity Connections
Use the Other Connections section to link:
Proxies
Authorized Signatories
Legal Representatives
Investment Managers
To connect individuals (e.g., family members):
Create a custom role (e.g., Spouse, Child) in Administration > Roles
Link individuals under Connections
To connect Trust Profiles:
Use the same process to connect:
Settlors
Trustees
Beneficiaries
Protectors
Executors
6. Viewing and Managing Relationships
In View Mode, you can review:
Active and former Directors
Shareholders and ownership percentages
Due diligence status and risk rating of each connection
For Entity-to-Entity relationships:
When Entity A holds shares in Entity B, the connection appears in both profiles
Example: LANNISTER INVESTMENTS holds shares in STARK INDUSTRIES
7. Need Help?
For support, contact: [email protected]